Your team is capable of more than this.
We identify the work that should never have been manual — and build the systems that handle it, so your people can focus on what actually moves the business forward.
Built with AI and automation. Designed around how your business actually works.
No commitment. No jargon. Just an honest conversation about what's possible.
Technology we build with
Sound familiar?
This is not an edge case. This is Tuesday morning at most growing businesses.
Your team copies the same information into three different systems. Every day. Nobody questions it anymore — it has simply always been done this way.
Approvals sit in email threads for days. Work piles up waiting for someone to forward, confirm, or chase. The process is the problem, not the people.
Documents arrive and someone reads them, extracts the relevant information, and enters it somewhere else — manually, every time, without exception.
None of this requires a human. All of it is costing you one.
From 'we should fix this' to 'it just runs'
We follow the same process on every engagement — because the predictability is part of what you're paying for.
Discovery
We spend time with your team understanding how work actually moves through your business today. Not how it's supposed to work — how it actually works. That gap is where we find the most to fix.
Design
We map the processes worth automating, choose the right tools for your stack, and design a system that fits how your team already operates — not one they have to adapt to.
Build and Handover
We build, test, and document everything. When we hand it over, your team knows exactly how it works, how to adjust it, and how to get support. Nothing we build is a black box.
Every project is scoped after the discovery call. You receive a fixed timeline and a fixed price before any work begins.
What we can take off your team's plate
We work across five areas — often in combination. The right starting point depends on where your biggest time losses are.
Why not just use an off-the-shelf tool?
Tools like Zapier and Make are genuinely useful for simple, stable connections between two apps. The moment you need something that reflects how your business actually works — that holds up under pressure and that someone can maintain without becoming a developer — the equation changes.
Off-the-shelf tools
Fast to start. Slow to scale. You spend your own time configuring, debugging, and rebuilding as your needs grow. The strategy is entirely on you.
Generic agencies
Built for enterprise budgets and long timelines. Typically slow to start and not designed around the practical realities of a growing business.
KriyaFlow
We start with your process, not a tool. We choose the right technology for your situation, build it properly, and stay accountable for the outcome.
We are not the only option. But for businesses that want the process redesigned — not just the tools connected — we are the right one.
You will work with us directly.
KriyaFlow was founded by Chamila Ambahera and Sajitha Pathirana. We have spent years building software systems, automation pipelines, and AI-powered tools inside real organisations — watching capable teams lose hours every week to processes that should not exist in their current form.
We started KriyaFlow because there is a better way to bring this work to smaller businesses. Not through a large agency with layers of account managers, but through a focused team that sits close to the problem and stays accountable for the result.
When you work with KriyaFlow, you work with us — not a junior team working from a brief.
Based in Poland and Portugal. Working with businesses worldwide.
The cost of doing it manually is rarely calculated. When it is, it tends to surprise.
The numbers below come from published industry research. They represent typical outcomes from automation projects — not promises for any specific client. Your results depend on your processes, volumes, and how well-suited your workflows are to automation.
Industry reports indicate automated processing frequently reduces this to around $3–$5 per invoice.
Source: Gennai – The Real Cost of Manual Invoice Processing (2026)Studies report a reduction from roughly 15 minutes to about 2–3 minutes per invoice after automation.
Source: Ademero – Invoice Processing Automation ROI (2024)Industry research shows improvement from around a 5% error rate to under 1% after automation.
Source: Ademero – Invoice Processing Automation ROI (2024)These are industry benchmarks. Specific outcomes depend on your processes, volumes, and how well-suited your workflows are to automation.
See what the manual work is actually costing you.
Before most of our conversations, clients have never calculated the real cost of their repetitive workflows. The calculator takes two minutes. No email required to see the result.
Most clients are surprised by the result. That surprise is usually where we begin.
Straightforward projects. Transparent pricing.
Every project is scoped after a discovery call. Most engagements fall within one of these ranges.
Starter
€8,000–15,000
Includes:
- Process discovery and automation design
- Build and integration (one to two core workflows)
- Testing and full documentation
- Team handover session
- 30 days post-launch support
Best for:
A business that has identified a specific manual process it wants removed and wants a clean, fast result.
Advanced
Most common€20,000–40,000
Includes:
- Full process audit and multi-system automation architecture
- AI component design and integration
- Build and refinement with full documentation
- Team training and 60 days post-launch support
- One round of post-launch optimisation
Best for:
A business that has grown past simple tool connections and needs a properly designed automation layer.
Enterprise
€50,000+
Includes:
- Comprehensive process redesign across multiple departments
- Custom AI system architecture
- Full integration with existing infrastructure
- Phased delivery with milestones and dedicated project management
- Organisation-wide documentation and training
- Ongoing partnership arrangement
Best for:
A business that needs a long-term partner to redesign operations systematically.
Start with a conversation.
The discovery call is thirty minutes. We review your situation before we speak, ask the right questions on the call, and give you an honest assessment of where automation and AI can genuinely help — and where they cannot.
If it is not the right fit, we will tell you that, and point you toward what might be.
No sales process. No proposal before a conversation. Just an honest assessment of what is possible.
Loading booking calendar...